92 days until January 1, 2027, when every covered county must have its SB 255 program in place. Request a demo
SentraDeed Recorder Notification System
Procurement · PO · Net 30 · RFP · Sole Source

Built for how counties buy

SentraDeed is set up for public-sector purchasing: purchase orders accepted, Net 30 by default, W-9, certificate of insurance, security questionnaires, sole-source justification and RFP responses. Most of what your purchasing team needs is below.

Procurement readiness
PO · Net 30Purchase orders accepted; ACH or check✓
W-9IRS Form W-9 on request✓
COICertificate of insurance✓
SecurityQuestionnaires and security overview on request✓
Sole sourceJustification template provided✓
01 · Documents We Provide

The standard packet

Most purchasing offices ask for the same documents. We have them ready to send.

01PO · Net 30

Purchase orders & Net 30

Purchase orders accepted. Net 30 is the default invoice term; Net 60 available on request. ACH and paper check accepted. Tax-exempt status honored with a valid certificate on file.

02Tax docs

W-9

IRS Form W-9 for Computer Systems Plus, Inc. Available on request.

03COI

Certificate of insurance

Certificate of insurance provided on request.

04Security

Security questionnaires

Standard security questionnaires completed on request, with a written security overview for county reviewers.

05ADA

Accessibility conformance

Automated axe-core and veraPDF results are available now. An Accessibility Conformance Report (VPAT 2.5, WCAG edition) is in draft and available on request.

06Sole source

Sole-source justification

A template that describes what SentraDeed does specifically for §27297.7, for counties that choose that path.

07RFP-ready

RFP responses

A standard response packet covering technical approach, security, accessibility, onboarding and references.

08MSA

Master services agreement

Standard MSA and data processing terms, reviewed with your county counsel.

02 · Procurement Paths

How counties typically buy

01

Direct purchase

Where the contract falls under your county’s purchasing threshold, it can be bought without competitive bidding. Ask for a quote to confirm against your threshold.

Fastest path
02

Sole source

For counties that need a documented justification, we provide a template referencing the product’s SB 255-specific scope.

With justification
03

RFP / RFI / cooperative

We respond to county RFPs and RFIs. Contact us for current cooperative purchasing contract references.

Formal solicitation
03 · SB 255 Specifics

What the statute says about contracting

(e)Contracts for processing or mailing notices go to the lowest responsible bidder. SentraDeed is a hosted service with printing and mailing kept in-house, which keeps the contract scope and operating cost small.
(f)Counties may adopt a recording fee capped at the reasonable cost of the program. The cost-per-notice report documents notices, pages, postage, paper and staff time to support that calculation.
MandateThe mandate-claim report counts staff activity (exceptions worked, batches handled) for state-mandate reimbursement documentation.
04 · Payment & Invoicing

Public-agency terms

  • Invoices delivered electronically as PDF by default; we can submit through your AP or vendor portal on request.
  • Net 30 default for PO-funded contracts; Net 60 available on request, subject to credit review.
  • ACH and paper check accepted. Wire and EFT instructions furnished with the invoice.
  • Tax-exempt status applied to every invoice once a valid certificate is on file.
  • A 60-day cure period after written notice of non-payment, to fit public-agency payment cycles.
Request a Demo

See it run on your files

We'll walk your Recorder and Assessor teams through a full cycle: upload, run, resolve exceptions, approve a batch, and download notices. Send a few days of sample exports and we'll show the results on your own data.

Request a quote based on your county's document volume.